2008 W2 Form Issue and Reissue Procedures

2008 W2 Form Issue and Reissue Procedures


(Of Interest to all DPS Employees)


The 2008 Form W-2’s will be mailed to the home address of each employee on or before January 31, 2009. If an employee has not received their W-2 in the mail by Friday, February 06, 2008, the following procedure should be followed to request a duplicate copy.

1. Employee completes and signs a “Request for Duplicate Copies of W-2 Form.”

2. Forward the completed form to the Payroll & Business Services Department either by mail, inter-office mail, or fax (720) 423-3854.


3. Payroll & Business Services will re-issue a W-2 to the employee and mail it to the address currently on file. All replacement W-2’s will be processed and mailed on a first-come, first-serve basis. All requests will be processed within one week of the date the request was received.


4. The employee will not be required to pay the usual $ 10.00 processing fee for a copy of their 2008 W-2 provided the request is received into the Payroll Department on or before Wednesday, April 15, 2009. Beginning Thursday, April 16, 2008, the employee will be charged the customary $10.00 processing fee.


5. Important: To allow for adequate mailing time, Payroll will not accept requests for duplicates until February 6, 2009.

See Form Below
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Payroll & Business Services
Duplicate Copy of W-2 Request Form
There is a $10 processing fee for all copies of W-2’s for the year 2007 and prior, and 2008 if received after April 15, 2009. Please attach to this form your receipt of payment of this fee to the Disbursing Department or, for your convenience, you may mail this form along with a check, to the Payroll & Business Services Department. Your W-2 will then be mailed to your current address on file. Please make your check payable to Denver Public Schools.
Please complete the following information:
Name:_______________________________ Social Security #:__________________
School or Department:__________________ Daytime Phone #:__________________
Current Address:________________________________________________________
(If different than address printed on your payroll checks, you must complete an "Employee Change Form" with our Bldg.)
List year(s) you are requesting copy of: _________ _________ _________
(2003 W-2’s through 2008 available. Duplicate W-2’s prior to this time frame must be requested from the IRS)
I certify that I am the person for whom I am requesting pay information and am a current or former employee of Denver Public Schools.
Signature: _________________________________ Date:__________________